Here are some guidelines for having a secure Zoom Meeting:

• Zoom Display Name – Use your real name and not an alias, so people know who you are.
• Log into Zoom – It’s best to be logged into Zoom when you host or participate in a Meeting.
  • Some meetings may only allow authenticated Zoom users to join.
  • Host control functions are only available if you are logged into the meeting as the host.
• Passwords – Make sure your meetings require a password to join.
  • The meeting password will be included in the Zoom meeting invite.  
  • When users join a meeting, they will be prompted to enter the password from the invite.
• Advanced Options – ‘Enable Waiting Room’.  (Host feature)
  • The Waiting Room feature allows the host to control when a participant joins the meeting. 
  • As the meeting host, you can admit attendees one by one or hold all attendees in the waiting room and admit them all at once. 
• Manage Participants – As the meeting host, check the participants list to make sure only people you invited are attending your meeting.
• Lock the Meeting – As the meeting host, you can lock your meeting once all participants have joined.  (This is found under ‘Manage Participants’ and the ‘More’ Option.)
• Remove participants – As the meeting host, you can remove people from your meetings who do not belong.  They will not be able to rejoin the meeting.
• Content Sharing – The host can control who can/can’t share screen.  (This is found under the chevron next to ‘Share Screen’ in ‘Advanced Sharing Options’.)
• Cloud Recordings of Meetings – Will be deleted after 5 days.
  • Please download your recordings to OneDrive or SharePoint.  
  • You must change the file name.  DO NOT USE THE DEFAULT.
  • Meeting should only be recorded on the Zoom cloud temporarily due to space restrictions.  You must download them ASAP.